CASMIN GROUP understands that your privacy is important to you and that you are about how your personal data is used. We respect and value the privacy of our clients, prospective clients, job applicants and our current and former employees, event/training attendees, newsletter subscribers, and everyone who visits our website, (“Our Website”). We will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Information about us

To contact us with a data protection query regarding the processing of your personal data, please use the contact us section on our website.

What Is Personal Data?
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

Details of our processing
We believe that all these purposes are justified on the basis of our legitimate interests in running and promoting the business, our contractual requirements to deliver the agreed products and services to you, and our legal obligations, the exception is for sending email marketing and collecting non-essential cookies which we rely on the basis of consent.

If you would like to know more, please read below:

  1. Clients
  2. Prospective Clients
  3. Employee & Associates
  4. Event Attendees (Webinar/Workshops)
  5. E-Newsletter / Blogs / Social Media

1. Clients

As a client, we will hold the following information about you:

  • Contact data: name, title, email address, telephone number(s)
  • Organisation data: name, address, email address and telephone number.
  • Financial data: billing and payment information.
  • Profile information: Documents relating to the product(s) and service(s) we are providing, including all communications with you.

We use your Personal Data to meet our contractual requirements to support us in providing our data protection services to you. We also use your Personal Data as required by law, such as for tax purposes. We also use your information to invoice you, and to keep track of payments that you make.

2. Prospective Clients
As a prospective client, we will hold the following information about you:

  • Your name and contact information.
  • Information about your business activities.
  • Information and documents relating to the service we are providing, including communications with you.

If you make an enquiry to us via email, phone or the contact us page on our website, we will use this information to follow-up on this enquiry to see if we can help you.

3. Employees & Associates
As a employee, associate or subcontractor, we will hold the following information about you:

  • Contact Details.
  • Financial Details, including Bank Account
  • Work History & Education Information
  • Identification
  • Photo for social media and website
  • Correspondence

All of the information you provide during the recruitment process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes. The information you provide will be held securely by us whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. Upon successful appointment you will receive an employee privacy notice that sets out, in more detail, our processing of your personal data.

4. Event Attendees (Webinars/Workshops)
When you book onto a CASMIN GROUP in person workshop or virtual webinar, we ask for you to provide us with your name, email address, contact telephone number and payment details (for workshops). We process your details purely for the purpose of administering the workshop/webinar.

5. E-Newsletter / Blogs / Social Media
When you register for a CASMIN GROUP newsletter/blog or join one of our social media platforms, we do not ask you for any further personal information other than which you have provided in your account. We use this information to provide information directly (e-newsletters) and indirectly (blogs, social media).
How long will you keep my personal data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods:

  • Prospective clients: we will retain information about you for the duration of the enquiry, then one year.
  • Clients: We will retain information about you for the duration of our relationship with you, then 2 years. We will retain financial records for 6 years, following the end of the current financial year. We need to keep details of financial transactions for 6 years, after the end of the current financial year for tax purposes.
  • Employees/Associates: if you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment.
  • Unsuccessful candidates: if you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the campaign.
  • Event attendees, e-learning and online training: We will retain information about your booking/registration for 12-months, at which point we will delete your details.

How and where do you store or transfer my personal data?
We store all of your personal data in the UK.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

  1. limiting access to your personal data to those employees with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
  2. procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so;

Do you share my personal data?
No, your personal data is not shared with any other organisations for the business purposes defined by CASMIN GROUP.

Should we wish to contract third party services to support you as a client we will first seek consent from you to do so.

“We look forward to engaging with you…”